Here’s an even simpler take: just embed everything the first time, then track what was changed. Use a cheap model to summarize and clean up the documents/chats with summary and keywords. Unless you have entire libraries of books to embed it’s going to be a few hundred dollars of API calls.

Then, throw it all in BigQuery. Handles all the vector stuff natively.

Sprinkle an agentic bot UI thing on top to make it appear all-knowing and magical.

I assume other vendors than Google have a similar batteries-included approach you can just plug in.