My first thought was it'll be a lot easier to maintain if they put some sandpaper-like grip tread on those wooden ladder/stair steps. It comes in self-adhesive rolls, you peel and stick. Huge safety improvement for very little cost.

Without modifying anything intrusive to the mechanism, a cheap way of monitoring to make sure it's still running OK would be to install a low cost PoE IP camera mounted in such a way that it's aimed at the gear mechanism, then feed its video into something like Frigate. As cheap as $75 for a camera, some cat5e cable and staples to take the cable to where you need it, and an old desktop PC (plug it into anything that gives it a DHCP lease and default route outbound, make it a VPN client). You could also possibly use the camera to monitor the blinking status LED without doing anything intrusive to the existing electronics.